When choosing invoicing software for an EU business, check four things: invoice fields, tax treatment, file format and delivery method. This guide helps you ask those questions; it is not a complete checklist for any one country.
The European Commission’s invoicing overview explains the EU baseline and the role of national rules. Your tax authority or accountant can confirm the requirements for your business and transaction.
Four checks before issuing
- Invoice fields: confirm the seller, customer, addresses, identifiers, invoice number, dates, descriptions, quantities and prices.
- Tax treatment: confirm the applicable rates, exemptions or reverse charge, and any required notes.
- The file: establish whether the recipient needs a PDF or a named structured format.
- Delivery: establish whether a network, approved provider or government portal is required.
What Pepper supplies
Pepper prepares numbered invoices with customer and company details, line items, tax breakdowns and totals. You choose the tax rates and add the notes your situation requires. The application does not decide the legal treatment.
For supported documents, it also downloads UBL XML. It does not send invoices through Peppol or submit them to a government portal. Do not treat a local XML export as a complete compliance service.
Confirm those four requirements with your accountant or tax authority, then check Pepper’s invoice procedure against them. See tax settings and reverse-charge settings for configuration details.